Preparation of SPD Meeting Abstracts

The abstract deadline is 9pm EDT, Wednesday, 2 April 1997.

Preparing Abstracts
Completing the Abstract Form so Your Paper is Sorted in the Correct Session [Categories]
Presentation of Papers [display] [oral] [dissertation]
Author Eligibility
Submission, Deadlines, Late Papers, Corrections


Preparing Abstracts

There are three options for submitting an abstract.

Web Form
The Web Form is the preferred method. Instructions for completion and submission of abstracts are available on line.


Once you've submitted your abstract by the Web form, the first acknowledgment of receipt will be a copy of your abstract from the AAS computer; this should happen promptly. If you review your abstract and notice an error, DO NOT RESUBMIT THE ABSTRACT, see Corrections. The second acknowledgment will confirm acceptance of your abstract and notify you of the running identification number.


The only limitation on the Web form is that you cannot have more than five different institutions in your author list. If you do have coauthors from more than five institutions you will have to use the electronic abstract template instead of the Web form.

Electronic Abstract Template
An electronic abstract template is available for those that cannot use the Web form. You can download the abstract materials by anonymous FTP:
     prompt> ftp ftp.aas.org
     Name(ftp.aas.org:your_name): anonymous
     Password: please type your email address here
     ftp> cd meetings/spd
     ftp> mget * 
     ftp> bye
     prompt> 
If your computer does not know about ftp.aas.org, try typing the number [192.102.234.112] on the FTP command line.


The completed abstract template should be e-mailed to: absspd-submit@aas.org.

If you have any questions about electronic submission while you are preparing your abstract, please contact the Executive Office for assistance. You can call the office at 202-328-2010, or send an e-mail message to: absspd-help@aas.org as far in advance of the abstract deadline as possible. We will respond to all requests for help, but since the majority of abstracts are submitted the day of the deadline, time is in short supply.

When you submit your abstract, you will receive two e-mail confirmations of its receipt. The first acknowledgment message from the AAS computer should happen promptly, typically within minutes of the message's arrival. The abstract message will then be held for further processing.

Abstracts are usually processed within 24 hours. During this stage, the abstracts are accepted and assigned running identification numbers. You should receive a second message confirming the acceptance of your ABSTRACT and notifying you of the running identification number. If you do not receive a confirmation, DO NOT RESUBMIT THE ABSTRACT. Please contact the Executive Office by calling 202-328-2010 or by sending e-mail to absspd-help@aas.org.

Paper Abstracts
It is possible, though not encouraged, to submit an abstract on a paper abstract form. To obtain the form, please use the AAS ftp archive or write:
Prof. R. C. Canfield
Department of Physics
Montana State University, P.O. Box
173840, Bozeman, MT 59717-3840 USA.




Completing the Abstract Form so Your Paper is Sorted into the Correct Session

The abstract form asks for information designed to assist the Scientific Organizing Committee in sorting the papers properly. Please be sure to complete or check the appropriate spaces.

Session Type [display][oral][dissertation]


Special Instructions
This box on the abstract form should include requests for scheduling or for special audio-visual equipment.
Categories
Categories are used to group abstracts together to make it easier for the Scientific Organizing Committee to build coherent sessions. Please classify your abstract in one of the following categories. Fill in the appropriate number in the "category" space. Do NOT type in the descriptive category words - use only the number. The Scientific Organizing Committee will use your selection as a guide, but may place your abstract in a session that differs from your classification. If you request to be adjacent to another particular paper, make sure that the same category number appears on both papers.

  1. Chromosphere
  2. Coronal (SOHO)
  3. Coronal (other)
  4. Flares
  5. Helioseismology (SOHO)
  6. Helioseismology (other)
  7. Interior (other)
  8. Image Processing
  9. Instrumentation and Techniques
  10. Magnetic Fields
  11. Photosphere
  12. Solar-terrestrial and Heliosphere
  13. Other



Presentation of Papers

We encourage the use of the display method, as it affords the author far more time and flexibility in presenting a paper. Posters are ideal for those using charts, graphs or detailed visual aids. The display area is adjacent to the area in which coffee and meals will be served. Also there will be a limited number of slots available for oral presentation. Display is the default session type. Oral and dissertation information follows.

Display Presentations

Oral Papers

If you wish to present your paper as an oral presentation, please select "oral" as sessiontype on the abstract form; otherwise, we will assume that your first choice is to present your paper in a display session. Please note that time for oral papers is limited. We will schedule on a first-come, first-served basis, but may have to switch some to poster papers. All authors whose papers are changed from oral to poster will be notified. We recommend that those authors who must have oral presentations submit their abstracts so as to have them arrive at least three to four days prior to the abstract deadline.

Dissertation Abstracts

If you would like to present a 15 minute dissertation abstract you must select "dissertation" as sessiontype on the abstract form. We urge authors to submit dissertation papers at least one week before the abstract deadline.



Author Eligibility

Please be sure to include a current address telephone number and e-mail address for the presenting author so that we may contact you promptly in the event of a problem with your abstract.



Submission, Deadlines, Late Papers, Corrections

Submitting Electronic Template Abstracts for More than One Author
If you are submitting abstracts for a group of people in your institution, please DO NOT submit them in the same e-mail message. We require a separate e-mail message for each abstract. If you include more than one abstract in an e-mail message, the additional abstracts will not be accepted. Send abstract copy to: absspd-submit@aas.org

We will adhere to the following deadlines very strictly.