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The Hinode17/IRIS15/SPHERE3 conference preparation:
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 + The Conference was held 7/22-27 and successfully completed.
On behalf of LOC, Takeda deeply thanks the SAO folks for the
support they provided in the past months. We are now reviewing
the financial balance and determine the final amount of travel
and childcare supports to deliver to the applicants.

Total number of in-person/on-line participants were 150/21.
There was one case of travel cancellation, due to suffering
COVID-19. Several participants were affected by the flight outage
due to CrowdStrike system bug and their arrival was delayed, but
not resulted in the cancellation of travel. The arrival of SOC
chair, Adam Kobelski was deleyed to 7/23 PM. The opening and AM
sessions of 7/23 was substituted by David McKenzie (NASA MSFC).


 + Student assistants:

18 student assistants supported the run of conference :
- carrying microphone in the conference hall
- running on-line (zoom) portion of conference.

10 MSU local assistants performed extra work :
- preparation of welcome gift bags for the participants.
- guides of the reception venue.
- guides of the bus service to/from the banquet venue.
- set-up / tear-down of the conference rooms.
- receptionists at the check-in desk. (supporting Wedy Chou).

4 assistants from SAO performed great work in the events of
reception, banquet, and excursion. They were supportive and
helpful.

Roy Smart was the lead of the student assistants and took charge
of most of work. Rhiannon Fleming supported Roy as a sub-lead.

Rhiannon Fleming performed outstanding job in designing/modifying
the conference logo (nicknamed Monty-Bison) to use in various
occasions (web banner, poster, letter head, T-shirts, bandanna,
name badges, etc.). The logo was also used by several presenters
in their presentation files.

 + Web page creation and maintanance:

Yoshimura created and maintained several kinds of web services.

- Scientific program time table,
- Excursion sign-up form,
- Presentation file uploader.

Takeda made various types of announcement in advance and during
the conference (email and/or oral announcememt) and provided
html and PDF version in the web site.

- Internet access at MSU and zoom connection.
- Lunchtime options,
- Banquet bus schedules,
- Excursion announcement.


 + Housing:

1) THE LARK group booking : 29 rooms reserved as of 6/22, no
change in July.
2) MSU summer housing application : As of 7/11, the number of
application is 41.


 + Conference Banquet :

The conference banquet was held on 7/25(Thu.) at the Big Yellow
Barn in Belgrade. Wendy Chou took charge of communicating with the
venue representative and the catering services and contributed
to make the event run smoothly.


 + Conference Organized Excursion :

The conference organized excursion was performed on 7/27(Sat.)
for the following 2 plans. Both plans went successfully.
https://solar.physics.montana.edu/h17_i15_s3/excursion.html

Plan A : Cool underground tour at the Lewis and Clark Cavern.
  cost : $25/person.
Lead by: Chunming Zhu, assisted by Roy Smart and Rhiannon Fleming.
# of participants : 12

Plan B : Summer lift ride to the top of the Lone Peak Mountain.
  cost : $90/person.
Lead by: Aki Takeda and Keiji Yoshimura, assisted by Abby High.
# of participants : 15

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- Submitted by Aki Takeda, 6-August-2024