Hinde-16/IRIS-13 meeting : 2023/09/25-29 at Toki Messe in Niigata Japan

[preparation schedule]

- 2/15 : offer sent to invited speakers.
- 4/01 : first announcement sent.
- 5/10 : abstract submission & travel support site open.
- 6/01 : registration site open.
- 7/01 --> 7/08 : abstract & travel support application closed.
- 7/25? : notice of presentation accepted or not.
- 8/01 : registration site closed.
- 8/15 : time table (science program) published.
- 9/03 : poster ID and abstract book published.
- 9/21 : zoom link announced, introducing welcome reception.
- 9/24 : request of uploading presentation files.
- 9/25-29 : meeting held.
  9/25 : Slido link for questions for oral presentation.
  other announcements on site:
        - lunch guidance
        - internet connection guidance
        - picture taking
        - excursion
        - bunquet

Facts:

At Hinode-16, registration fee was 3,5000 yen including banquet (Online: 5,000yen). Excursion separate fee of 4,500yen.

At Hinode-16, $35k(5M yen) was used to support 14 participants.

At Hinode-16, the number of on-site participants: 198, online only:11.

At Hinode-16, number of student participants was 75.

At Hinode-16, number of student helper was 12.

At Hinode-16, the number of invited talks: 21, contributed talks: 31, posters: 156.

At Hinode-16, 10,000 yen/person was Banquet price.

At Hinode-16, travel support for oversea participants was paid after the meeting through bank transfer (following the NAOJ regulation).

At NORM-2023(American Chemical Society's NOrthwest Regional Meeting, 2023 June at MSU), contribution from MSU was: $2,500 from CLS Dean and $5,000 from VPREDGE.

At Hinode-15 at Czech Rep., registration fee was 450 euro (~$475 @ 1.05e/$).